Coronado Dons Band Boosters

2009-2010

 

E-Board Officers

Mlee Martineau          President

          John Komlos                 Vice President

Melinda Contreras      Treasurer

Kathy Komlos               Secretary

        Keith Martineau      Member-at-Large

   James Mitchell      Member-at-Large

   Judy Edmondson   Member-at-Large

 

Booster Meeting Minutes

February 9, 2009

Meeting attendees:  Mlee Martineau, Keith Martineau, Francine Porter, Bob Ingram, Becky Ingram, Kathy Komlos, John Komlos,  James Mitchell, Lori Mitchell, Judy Edmondson

 

Announcements: 

Welcome from Booster President, Mlee Martineau

                  

                  

Secretary’s Report:  (Posted on the website) Nathan P moved to approve January 2009 Minutes, Keith M. seconded. Motion was approved.

Treasurer’s Report:  (Posted on the website) Bob I moved to accept the January Treasurers Reports. Keith M. seconded. Motion was approved.

 

 

Old Business:

 

Charms Software: Charms Software is up and running on trial, but student information is not in there yet. 

 

Sodhexo: We are all square with Sodhexo with checks received.

 

Tax Credit:  We did not receive any new donations.  We did not make the $1000 minimum for the GC giveaway.

 

Frys Cards:  We received a check for $27.00 from Fry’s so we assume it is for payment on Fry’s cards.

 

Invoices:  There are still a few outstanding.

 

Uniform Room:  Talked to Doc about uniform room.  Est. from Classy Closets was given to administration.  Put on hold due to budget cuts.  Discussed at e-board how to build free standing shelves/racks ourselves.  Mrs. Powers gave Mlee guidelines as to what is needed.  Will try to get plans back from Classy Closets.  Without district approval, we cannot attach shelves to the walls.  Must be freestanding.  John K’s brother agreed to design and supervise build.

 

Drum Major Stand:  Discussed possibly buying a new Drum Major podium for marching band.  Doc said he could wait another year if we could not fit it into our budget.  Mlee shared some fliers from the company that sells the podiums.  Doc said 24” stand would be OK.  May discuss purchase at time of budget discussions.

 

 

New Business:

 

Band Camp  There is a possibility that Band Camp will not be at Mingus this year, but at Coronado.  If we go to Mingus, transportation (buses) would need to be paid for Suggestion was made to use permission slips and have parents drive the kids to camp.  The district would not allow this.  Contract still being held by the district.  With economy the way it is, some student may not be able to afford the trip and we would have to sign an agreement for $16,000 that we as band boosters would have a hard time paying.

 

Honor Band  Honor Band is March 19th at Coronado.  The Mitchell’s suggested boosters sell concessions to the hundreds of kids who will be present at Coronado.  Mitchell’s did concessions for honor choir here and were very successful.  They sold out of the concession stand during the school day (depending on schedule)  8:30-1:30 elementary/middle school High School is after?  Then the concert is at 7:00pm.  Supposed to bring a sack lunch.  General discussion was favorable for at least water and flowers.  Have to find out about selling food when cafeteria is open.  Is cafeteria available for all kids or just Coronado students?  Lori M. will coordinate and purchase supplies.  Cost estimate?  Also discussed a hospitality room for the directors/teachers.  Melinda will handle water and roses at night.  Mitchell’s will take care of daytime activities with Mlee.

 

Spring Tour: No spring tour due to funding.

 

Tax Credit Funding:  Some discussion about when student specified tax credit donations can be used.  Not sure, but general consensus is that money must be used in the year it was donated, or it rolls over into the general student fund, not the specific students account.

 

2009-2010 Budget:  Budget was presented and discussed.  Budget was approved and posted on the band web site.

Motion to approve budget Bob I., Melinda 2nd, Passed unanimously. 

 

Fundraisers:

 

 

Car Show:  Tentatively scheduled for May 16th.  Mlee spoke to Mr. Biera and needs to speak to Mr. Delgado about facilities use permit for parking lot, concession stand, and bathrooms.   Event will be 9a-4p.  Need to get there early to set up awning, set up concessions, trophies etc.  Bob I. will work with Dave and a few other car clubs to organize and advertise.  As soon as we get OK, need to look for vendors and donations.

 

Graduation:  Graduation is May 27th.  Need to apply for facilities use permit (concession stand?) to sell water and roses.  Mlee will follow up with Mr. Biera and Mr. Olsen.

 

ASU graduation Great Video Production has not contacted us yet.  May conflict with car show.

 

 

Meeting adjourned 8:25

 

Upcoming Activities:

 

Go to donsband.org for the latest update!

 

 

 

Next Booster Meeting:   3/5/09, change in date due to Spring break.

 

Next E-Board Meeting:  2/23/09

 

www.donsband.org